My employee repaid their loan outside of payroll. How do I record this so that I can remove the Employer Loan?

You can still record the repayment via the SimplePay Employer Loan item to show that the loan has been repaid outside of payroll, and then remove the Employer Loan from the payslip. Please see the steps below.

1. Go to Employees, and select the relevant employee.
2. Click on Employer Loan under Payslip Inputs.
3. Enter the amount in the Once-off Repayment field.
4. Check the Cash/EFT repayment (no effect on payroll) box.
5. Click Save.
6. Finalise the payslip. The Employer Loan will now have a zero balance and can be removed from the next regular payslip, by going to Regular Inputs.

Accounting impact

You are indicating to the system that this repayment happened outside of payroll; as a result, it will not be reflected in SimplePay’s Accounting Info (report) as it has no impact on Nett Pay. Therefore, even if you have set up your accounting integration with Xero or QuickBooks Online, you would need to manually account for the repayment in your accounting system.